EU Weichert Colleague Privacy Policy

Effective September 2016; Updated October 2024

Weichert Workforce Mobility Inc. and its subsidiary companies (collectively referred to as “Weichert”, “we”, “us” or “our”) since 2018 has administered and retained personal, employment-related information (referred to as “personal information”) on our employees in Microsoft’s commercially reputable Azure cloud-based data storage platform. In the context of our EU-based employees, this transfer of personal information to the United States is protected under the European Community Directive on Data Protection 95/46/EC (and to the General Data Protection Regulation (EU 2016/679) (“GDPR”), as amended. Additionally, Weichert is subject to the investigatory and enforcement powers of the U.S. Federal Trade Commission. This document explains how our participation in the GDPR provides our EU-based employees with legal protection of their personal information.

Commitment to the U.S. Department of Commerce’s Data Privacy Framework
Weichert complies with the EU-U.S. Data Privacy Framework (EU-U.S. DPF) and the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. Data Privacy Framework (Swiss-U.S. DPF) as set forth by the U.S. Department of Commerce. Weichert has certified to the U.S. Department of Commerce that it adheres to the EU-U.S. Data Privacy Framework Principles (EU-U.S. DPF Principles) with regard to the processing of personal data received from the European Union and the United Kingdom in reliance on the EU-U.S. DPF and the UK Extension to the EU-U.S. DPF. Weichert has certified to the U.S. Department of Commerce that it adheres to the Swiss-U.S. Data Privacy Framework Principles (Swiss-U.S. DPF Principles) with regard to the processing of personal data received from Switzerland in reliance on the Swiss-U.S. DPF. If there is any conflict between the terms in this privacy policy and the EU-U.S. DPF Principles and/or the Swiss-U.S. DPF Principles, the Principles shall govern. To learn more about the Data Privacy Framework (DPF) Program, and to view our certification, please visit: https://www.dataprivacyframework.gov/.

If you are an EU-based employee of Weichert, your personal information is subject to the following protection:

1. The collection of your personal information and its processing prior to transfer is subject to the national laws of the EU country where it was collected and any conditions for or restrictions on its transfer according to those laws will be respected by Weichert.
2. Your personal information will not be disclosed to third parties or used for any non-employment-related purposes. Notwithstanding the foregoing, Weichert complies with the Notice and Choice Principles of the GDPR and EU-U.S. DPF the UK Extension to the EU-U.S. DPF and Swiss-U.S. DPF Principles, and will meet our liabilities arising under the GDPR in relation to any transfers of your personal information to a third party which may be authorized by you in the future. This may arise in relation to occasional employment-related operational needs of Weichert, such as the booking of a flight, hotel room, or insurance coverage.
3. You are entitled to verify the accuracy of the personal information we hold about you (by contacting Weichert’s Data Protection Officer, and to have the personal information corrected, amended or deleted where it is inaccurate or processed in violation of our obligations under the GDPR.
4. If at any time you have any questions concerning this HR Privacy Policy or any concerns about how we are protecting your personal information, you should contact Ava Norris, Regional Vice President, EMEA. Additionally, you may also directly contact Weichert’s Data Protection Officer. You are entitled to complain to your data protection authority if you feel your data privacy has been dealt with incorrectly. We will cooperate fully with any EU-based data protection authority that raises enquiries with us and comply with the advice of competent EU authorities in such cases.
5. You may also be entitled to invoke binding arbitration.
6. In compliance with the EU-U.S. DPF and the UK Extension to the EU-U.S. DPF and the Swiss-U.S. DPF, Weichert commits to cooperate and comply respectively with the advice of the panel established by the EU data protection authorities (DPAs) and the UK Information Commissioner’s Office (ICO) and the Swiss Federal Data Protection and Information Commissioner (FDPIC) with regard to unresolved complaints concerning our handling of human resources data received in reliance on the EU-U.S. DPF and the UK Extension to the EU-U.S. DPF and the Swiss-U.S. DPF in the context of the employment relationship.
7. In compliance with the EU-U.S. DPF and the UK Extension to the EU-U.S. DPF and the Swiss-U.S. DPF, Weichert commits to refer unresolved complaints concerning our handling of personal data received in reliance on the EU-U.S. DPF and the UK Extension to the EU-U.S. DPF and the Swiss-U.S. DPF to the American Arbitration Association, an alternative dispute resolution provider based in the United States. If you do not receive timely acknowledgment of your DPF Principles-related complaint from us, or if we have not addressed your DPF Principles-related complaint to your satisfaction, please visit: https://go.adr.org/dpf_irm.html for more information or to file a complaint. The services of the American Arbitration Association are provided at no cost to you.

General Data Protection Regulation (GDPR) – European Representative

Pursuant to Article 27 of the General Data Protection Regulation (GDPR), Weichert has appointed the Voerman Group as its GDPR representative in the EU. You can contact the Voerman Group regarding matters pertaining to the GDPR at:

Voerman Group, attn Lars Bakker (Voerman Group Quality Manager)
Reflectiestraat 2, 2631 RV, Nootdorp, The Netherlands
+31 (0) 70 301 1330
lbakker@voerman.com

The commitments contained in our general Privacy Policy, wherever relevant, are also applicable to your personal information. These include:

Protecting the Privacy of Personal Information

We are very serious about protecting the privacy of employee information. We maintain safeguards that comply with mandated standards for storing and securing confidential information. The safeguards utilized are an aggregation of physical, electronic, and procedural controls. These safeguards protect information against unauthorized access, alteration and destruction.

How Weichert Uses Personal Information 

Weichert follows “good practice” guidelines as to the proper storage, retention, and permitted destruction of personal information. On occasion, we may be required to share your personal information with law enforcement authorities, governmental agencies, courts, and as otherwise permitted by applicable law. For example, we may disclose personal information in cooperation with ongoing discovery requests in a dispute or litigation.